WHATEVER you choose as a prefix will be yours from now on (the breeder's is their own and may be used on animals purchased from the breeder only). If you think the prefix you have chosen may already have been used, call the office or list alternate choices. You must use your prefix in exactly the same form each time. Do not use "Quote" marks and we prefer that you not use periods (A.B.C.). Prefixes will not be duplicated, and if they are too close for the computer to work with (Holly's and Hollys') you may be asked to pick a new prefix. Choosing a prefix and registering your farm name are not the same thing. Your prefix may be part of your farm name or something else. (PREFIXES SHOULD BE 13 total characters or less, to comply with the total name length rules of 30 total characters. If your prefix is very long, you may wish to shorten it!!!)
NAME CHANGES: Name changes will be accepted only under the following conditions. (All conditions must be met.) The animal must be under the age of 2. (No name changes on animals over 2 years of age no matter age at registration.) The animal may not have any registered offspring. Written permission from the first person to register the animal must be submitted with the name change request. Name changes are $10.00. The Original Certificate must be returned with the additional information, including NEW PHOTOS (one of each side) if needed, preferably in summer coat in the case of unusual colors. If the animal is being transferred at the same time, the $5.00 transfer fee + $10.00 name change fee must both be sent.
UPDATE OF REGISTRATION CERTIFICATE AT MATURITY. After age 3 (for minis, 4-5 for mules and Mammoths) all animals should have their certificates re-issued with mature height, mature photos and any color or other changes. The fee is $4.00. At this time the mature registration certificate will be issued with current owner's name as well as all necessary changes. (Send animal's Original registration certificate, mature height (owner is responsible for height measurement), any color or marking changes, and new photos with $4.00 fee for mature registration certificate) We have no temporary registrations, but request the 3 year old update so that records and registration certificates will be accurate and up to date. If you choose not to update the actual certificate, please try to supply the Registry with one updated photo and mature height of animals so their offspring will have correct information on future pedigrees.
MATURE HEIGHT: Please make sure mature heights are included on any paperwork for animals over the age of three ( age 4 or 5 for Mammoths). If this is left off, it may result in either a delay, or incomplete paperwork. Height should be taken at the withers using a measuring stick, not a flexible tape. Have an assistant hold the animal, and measure three times to get a correct reading. Measurements should be given in 1/4 inches (we will not list smaller than 1/8" increments).
ALL REGISTRATION APPLICATIONS AND MATURE UPDATES MUST HAVE CLEAR PHOTOS: Photos are required with ALL applications regardless of age. This rule has not changed. We require one photo of each side of the animal. (one left side-view, on right side-view) Front-on and rear-on shots are not needed unless they show an unusual marking. Color Must be true in photos--especially on unusual colors such as sorrel/russet/roan.
We must be able to identify the animal in the photo. Photos that are too dark, the animal is too far away, is in a group, or the shoulder stripe cannot be clearly seen are of no use. If additional photos are required, your registration may be delayed. PHOTOS CAN BE DECEIVING--please take photos level with the animals (by crouching down with minis) and not from above. If poor conformation is shown in photos, you may be asked to re-shoot photos and again your registration may be delayed.
RE-ISSUE OF CERTIFICATE, A certificate may be reissued upon request or due to damage or other problems. Or changes in the animal such as color changes etc. The fee is $5.00. RE-ISSUE OF CERTIFICATE BECAUSE OF MISTAKE. If the mistake was made by the registry the re-issued certificate is free. If the mistake was made on the registration application the cost will be $5.00. If you have LOST A CERTIFICATE see below.
LOST CERTIFICATE: We must have a written request, stating that the certificate was lost or destroyed for our records by the current owner before we can replace these certificates. please contact the office for the official Reissue form. We will not reissue lost or destroyed certificates without written request. This is to protect against having two sets of papers issued on a single animal. There is a $10.00 fee for replacement. New photos must be sent with reissues. We will not be posting this form on the website as it is one of the few forms you must use an original on. Please contact the office with the name of the animal, the current owner, and an address for us to send the reissue form to. Thank you!
ALL CHANGES TO CERTIFICATES: Transfers, updates, corrections, must be accompanied by the original certificate, with photos attached. Do not mark on the certificate unless corrections must be made or unless instructed to do so by the registry staff. Immature certificates have transfer information added on and are returned to the new owner. DO NOT FOLD CERTIFICATES. Do not remove photos from certificates. Foal photos will be returned whenever possible when mature updates are recorded.
RUSH FEES - You must call ahead in order to send in a RUSH. If you do not call ahead and get a rush approval, your registration will not be processed as a rush. Rush fee is $30 per animal PLUS whatever regular registry fees apply. We do not encourage rushes, as they slow the overall registrtion chain down considerably. There are also cut-off dates for certain events. RUSHES still take up to a week from arrival at our office to being posted back to you. We cannot guarantee any overnight delivery.
ONCE WE HAVE APPROVED A RUSH - you must write RUSH and the approval code on the outside of the envelope. If this is not done, your rush will not be completed in time. There will be no refund of rush fees if the rush rules are not followed and an incomplete application (including the instructions above) are not sent and followed.
ANIMALS WITH UNTRACED PARENTS, UNKNOWN PEDIGREE may still be registered in ADMS. however Minis without both parents registered as minis will go in ADR after Juan 2009 . Donkey jacks and jennets that meet the basic conformation requirements are accepted after being inspected and filling out - as completely as possible - a registration application. Please send in BOTH the registration application and an inspection form (along with fees and photos). Donkey geldings and mules do not have to be inspected. Please fill out a registration application as completely as possible and send in (along with fees and photos). If any parent info is known at all, please include on registration application. If you know that the sire is Bubba, brown mini and the dam is Grannie, 34" gray-dun, list it in the proper area of the application.
*** If an exact birthdate is given, information about the DAM (mother) MUST be provided as well. We are unable to accept exact dates of birth if no info is provided on the dam. **** If one or both parents (horse or donkey) are not registered with ADMS, please provide a photocopy of their papers/ pedigree. Please do not assume we can trace a pedigree from any other breed registry. Some can be traced with fees - which we have to pay as would anyone else. If you do not provide copies of outside registrations, pedigree will not appear on the papers. **** We do NOT need copies of ADMS registry papers for the parents of your animal sent to us - this is a waste of your postage. We have the records from all of our own registry in-house (MDR, ADR/ADJR, AMR). Assuring that the parent name, breed, color, height and registration number are correctly listed on the application is all we need. IF for some reason we need a copy of parent papers, we will contact you.
It is strongly suggested that all stock be Microchipped or have DNA on file. This was placed in effect as a rule change to go into effect in Jan 2010, with all animals needing either an Elec. Imp., lip tattoo, freeze brand or DNA on File. Lip tattoos were originally required by MDR and would be acceptable as well.
All donkeys being registered in MDR (Miniature Donkeys) after Jan 2009 must have both parents registered as Mininiature Mediterranean Donkeys. The date for Permanent ID in animals has been moved to Jan 2010.
Rule changes or additions will be announced in the BRAYER magazine and on the website when decisions are finalized. 6-6-08
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PO Box 1210, Lewisville TX 75067
972-219-0781 adms@juno.com